Apostille and official translation: using foreign documents in Colombia

Foreign investors and families often need to use documents issued abroad before Colombian notaries, registries, courts or government agencies. Two formalities come up almost every time: the apostille and the official translation.

1. What an apostille is

An apostille is a certificate that confirms the authenticity of the signature and capacity of the official who issued a public document. Colombia is a party to the Hague Apostille Convention, so a public document from another member country generally needs only an apostille, not a consular legalization. For documents from countries outside the convention, legalization through a Colombian consulate may be required.

2. Which documents usually need it

• Powers of attorney signed abroad, which are usually notarized first and then apostilled.
• Certificates of incorporation and good standing of foreign companies.
• Birth, marriage and other civil registry records.
• Court documents and academic records.

3. Official translation

A document in another language generally must be translated into Spanish by an official translator for it to be accepted in Colombia. The apostille is normally translated as well. Plan for this step, since it adds time.

4. Powers of attorney for property and business deals

A well-drafted power of attorney lets us close a real estate purchase, incorporate a company or sign a contract on your behalf without you traveling. It should clearly describe the powers granted and meet the formal requirements for use in Colombia.

5. Documents going the other way

Colombian public documents intended for use abroad are generally apostilled by the Ministry of Foreign Affairs.

6. Common mistakes

• Apostilling a private document that was never notarized.
• Using an outdated certificate: many authorities require recent issue dates.
• Translating without using an official translator.

Requirements change by authority and by document, so we recommend confirming them before you start. This article is general information and not legal advice for a specific case.